Executive Assistant To Campus Director Job

Job Description

  • Job Title Executive Assistant To Campus Director Job


1. Functions and Responsibilities1. Provide administrative and secretarial support to the CEO.• Provide administrative and secretarial support to the CEO• Priorities and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.• Maintain diary of CEO and organize his travel and other related arrangements.• Filing, preparation, collation and distribution of supportive documentation, notes and correspondence.• Screen telephone calls.• Advice the Campus Director of matters requiring personal attention, with associated deadlines, and preparing relevant documentation.• Deal with matters requiring attention, or refer them to the appropriate person in the absence of the CEO.• Take notes or minutes of various Board meetings, stakeholders and other meetings when required.• Check agenda and supportive documents and notes.• Assist in the maintenance of documentation of the office policy and procedures manual.• Provides administrative support other departments as required.2. Correspondence and communication. • Deals with correspondence addressed to the Campus Director.• Assists with letters and presentations for Campus Director.• Greets stakeholders on arrival at campus.Special projects• Carry out special projects as allocated by Campus Director• Carry out research and analysis that may be needed for projects.• Communicates with stakeholders, clients, visitors to achieve aims of projects.• Monitor progress of projects allocated to staff by Campus Director. Prepare reports on progress and implement any actionJob SpecificationSkills - Software experience with various office computer packages e.g. Word, Excel, PowerPoint, etc. - Ability to manage deadlines and priorities work - Excellent interpersonal skills-Strong Communication Skill -Written and spoken Skills- Organizing skills- Problem SolvingKnowledge-Administrative Tasks-Budgeting and Cost Management-Project Management

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