Base MEAL Officer

Job Description

  • Job Title Base MEAL Officer

Experience

School Degree

Description

Based in Tharparkar Sindh, the Base MEAL Officer will work under the direct administrative supervision of the Base Program Manager and under direct technical supervision of the MEAL Manager at SIF Country Office. He/she must have experience in I/NGO project Monitoring, Evaluation, Accountability and Learning.

He/she:

  • Is part of the MEAL department;
  • Is a key member of Program quality support team within the SIF Pakistan mission
  • Will be supervise the project MEAL officer in different districts of SINDH
  • Will be managing and conducting monitoring and/or evaluation/assessment and survey related activities (for designing basic data collection tools, data collection through FGDs, Questionnaires and Interviews as well as through direct observations and to generate monitoring visit reports, do basic data and situation analysis);

    Key Responsibilities; 

     Surveys & Assessments

  • Conduct need assessments, baseline, end-line and post distribution monitoring surveys in terms of forming data collection tools, sample size, training of data collection team.
  • Conduct Emergency need assessment, damage assessment in case of disaster, monthly situation analysis reports etc
  • Conduct interviews with line departments, conduct PRA exercise and administer questionnaires.
  • Ensure data quality and data consistency during data collection and data entry, manage database and facilitate in data analysis. Conduct data audit of up to 5% sample of the field data collection as well as data entered into the database by project or data entry staff and generate data audit report and share with MEAL Manager.

Project design and implementation

  • Assist supervisor/line manager in documentation/desk review for all the project and give feedbacks and ensure alignment to minimum standards;
  • Extract and analyze firsthand information of the existing surveys carried out in program base and provide key findings to be incorporate in the need assessment section(s) of the proposals or concept notes. 
  • Ensure that implementation of field activities adheres to SIF’s monitoring and evaluation system;
  • Provide technical inputs in program development process and facilitate in log frame formation (e.g. indicators, MOVs and risk & assumption matrix development)

Monitoring and Evaluation

  • Develop M&E Plan for every new project in PMP tool with coordination with the project manager and get it approved from immediate supervisor and the MEAL Manager; and follow the M&E Plan during project implementation.
  • Carry out regular and routine field monitoring of program activities and produce monitoring visit reports on the given format; conduct debrief sessions with relevant program staff and develop an agreed action plan; and report to MEAL Manager and Base Manager.
  • Carry out follow-up monitoring visits to materialize actions agreed in action plan, also maintain Monitoring-Action Plan Tracker at field level; and report to MEAL Manager and Base Manager.
  • To assist in planning and implementation of internal monitoring and evaluation exercises and impact assessments in terms of case/success stories and during project evaluation when needed.
  • Manage all internal evaluation activities of the base; systematically ensure the analysis of results is shared with stakeholders.
  • Ensure and support the completion of the beneficiaries’ database in coordination with program team.
  • Review and update PMP of each project in his/her respective program base during monthly review meeting and share with MEAL Manager along with complete MOVs.
  • Support MEAL Manager in developing TORs for evaluation of the project(s) and support external evaluator in conducting independent evaluation at project sites.

Accountability

  • Ensure accountability at field level during program implementation by orienting program team and beneficiaries during activities on SIF CRM/CBCM.
  • Ensure display of CRM banners and boxes are installed at activities intervention locations and visit the targeted locations/areas/villages under project(s) to identify the gaps and challenges regarding CRM implementation.
  • Ensure beneficiaries have been oriented by project and MEAL team before start of each project activity and make sures that complaints and feedback are properly acknowledged, registered, processed, resolved timely and being responded to the complainants and feedback provider.
  • Share updated CBCM/CRM database routinely with MEAL Manager at country office on monthly bases.

Learning

  • Support MEAL Manager and Base Program Manager in organizing monthly/midyear/annual review meetings and lessons learnt workshop;
  • Take minutes of all meeting and lessons learnt workshop and share with line and technical supervisors.
  • Identify and document time to time the key learning points during project implementation in the field and share during weekly and monthly reporting submissions to line and technical supervisors.
  • Lead in developing case studies or success stories to be used as lessons learnt and for monitoring/evaluation purposes.

Data Protection

  • Responsible for managing and processing all the data related to projects or program beneficiaries
  • Ensure beneficiaries' personal data and information is protected and archived in safely manners
  • Train data management staff on data safe handling, protection and management of data privacy

Reporting & Communication

  • Meet the reporting deadlines on weekly and monthly bases and share MEAL reports timely with line and technical supervisors.
  • Ensure line and technical supervisors are equally informed about the future task and ongoing activities.
  • Ensure proper communication protocols while sharing the general and confidential information sharing with targeted and concerned audience/staff and keep updated his/her technical supervisor MEAL Manager and Program Base Manager about every development at each stages of project implementation.
  • Prepare and submit the weekly and monthly progress and planning report to line and technical supervisor.

Capacity Building

  • Support MEAL Manager in building capacity of project and MEAL staff (MEAL assistants) at field level in terms of data collection, monitoring and evaluation as well as implementation of SIF safeguarding policy.
  • Build the capacity of the project staff, MEAL staff as well as community members about SIF CRM/CBCM.
  • Build the capacity of the field level stakeholders such as VDCs, Committees, Cooperatives, Government Line Department in terms of monitoring of SIF projects implementation.
  • This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions assigned by supervisor. 

KNOWLEDGE/SKILLS/BEHAVIOR

Required:

  • University degree (Master) in Project Monitoring, Project Management, Social Sciences, Statistics, Economy, Econometrics or similar is required
  • At least 5 years relevant work experience in Monitoring and Evaluation, or Project Management with good knowledge of MEAL mechanism particularly in emergency response
  • At least two years relevant experience in MEAL in Humanitarian response / Disaster Management
  • Experience in international development and/or non-profit organisations
  • Experience in writing reports in English
  • Good computer skills; Word, Excel, PowerPoint and database

View as an asset:

  • Experience in conducting Rapid Need Assessment, socio-economic surveys, baseline and end line assessment, KAP assessment, evaluations as an internal auditor or external consultant
  • Knowledge of Tharparkar context
  • Computer software skills: SPSS, or other

Behaviour:

  • Very good communication skills and team player, as well as ability to work individually
  • Fluent in Urdu and English and Sindhi languages
  • Develop first draft report of surveys (baseline & end-line and need and damage assessments)  

Note: SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

  • Female candidates are strongly encouraged to apply.
  • Only shortlisted candidates will be notified. At SIF, we consider diversity as a wealth. Every applications fitting the job description will be thoroughly evaluated.
  • SIF reserves the right to check the criminal records according with the current law.
  • The SIF has a zero-tolerance policy towards any type of fraud, corruption, moral harassment, abuse or violence of any kind whatsoever and more generally any violation of legislation, regulations or its code of conduct.
  • SIF respects the humanitarian principle of "Do no harm" and ensures child security as a primary consideration.
  • Hiring is subject to donor funding.

"SIF Mission Pakistan endevour to protect all from of exploitation and abuse outlined in the UN Convention on the Rights of the Child and Inter-Agency Standing Committee (IASC) six core principles on Sexual Exploitation and Abuse (SEA).

 

Secours Islamique France has zero-tolerance to abuse and exploitation of beneficiaries and staff.

 

 

 

   
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